Category: Editing

How to be a good editor

A strategy for working with house style guides

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Two style guide books

Two style guides with which I have grappled: the Cape Times Style Book is the 1974 edition, while Do It In Style dates from 1995.

The Associated Press has cast a very big stone among the editing pigeons: they have changed their style and now say that “more than” and “over” can both be used to indicate a greater numerical value. This probably passed most of the world by, but in the editing world it is a very big deal (read more on that from the inimitable Grammar Girl).

The reason editors have their knickers in knots is that AP is the custodian of the one of the most influential style guides on the planet. Many US publications use their guide, and when they change the rules it is taken very, very seriously.

Twitter’s 280-characters just too many? Here’s a way to cope…

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Twitter logo

Twitter logo: Picture: Pixabay

I am in two minds about Twitter’s decision to allow 280-character tweets.
One the one hand, when only 140 characters were allowed, I often felt that I could do with just an extra few characters to get in an extra hashtag, or a telling phrase.

And I think that the imposed brevity meant people often substituted a short hashtag for actual meaning, as seen here:

Looking for inspiration during #NaNoWriMo2017? These classic authors have you covered.

What is #NaNoWriMo2017 anyway? Turns out it is National Novel Writing Month. That tweet would be better like this:

Looking for inspiration during National Novel Writing Month? These classic authors have you covered. #NaNoWriMo2017

The extra characters which Twitter now allows mean that it is now possible to put in just a little extra background, where needed, without resorting to mysterious and irritating hashtags.

Curation: How to find shareable content for your readers

I have a Safe Hands Facebook page on which I share my own writing, as and when I do any writing. I also use it to share links about topics that interest me: editing, writing, journalism, business models for journalism, health and so on. I try to share one article a day on Facebook, and another on Twitter as part of promoting my business.

All this takes some time so I was gratified when a friend recently thanked me for the links, calling them: “Curation at its best.”

Which made me think that it might be useful to write a little about curation, and to share where I find my links.

Five different kinds of editing

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I’ve been editing things for a very long time now, and long ago stopped thinking consciously about any of it.

But an upcoming workshop I will be offering at Cape Town’s Bergvliet High School on how to edit your own writing meant that I had to go back to basics and deconstruct a little.

It occurred to me that the list I made for that workshop, looking at what I see as the different kinds of editing might be useful to writers and people who are starting out as editors, so here it is (with examples where needed):

Proofreading – correcting basic errors like spelling, grammar, formatting and applying house style

EXAMPLE

This sentence has a grammar mistake:

Other musicians followed, though their music didn’t reach as bigger an audience as they would have liked.

Corrected to:

Other musicians followed, though their music didn’t reach as big an audience as they would have liked.

What it means to be a copy editor

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Marooned boat in a drought

The worst drought in living memory? Picture: Luis Paredes, freeimages.com

Copy editors have many things to worry about (think commas). And making sure that language is used with precision is one of those things.
In a recent a television programme, the presenter said that a particular place was experiencing the wettest winter “in living memory”.
Since such declarations about the weather happen often, and because there is, these days, always a hidden sub-text about how the observed phenomenon proves or disproves climate change theory, I started to ponder: what does “living memory” mean exactly?
The online Collins Dictionary says:

“If you say that something is, for example, the best, worst, or first thing of its kind in living memory, you are emphasizing that it is the only thing of that kind that people can remember.”

But which people? To a ten-year-old child, memory only goes back seven or eight years to when he or she is two or three. And for someone who has reached the age of 90, memory goes back many decades.

Why I am a grammar cheerleader

The Twitter list I have for people who post about editing and grammar this morning alerted me to the fact that the United States celebrates March 4 as National Grammar Day. Grammarly, in particular, is very excited:

Though I don’t really hold with awareness days, my Friday morning thoughts meandered to grammar, and why it has such a bad reputation (even though Grammarly is working so hard to make it sexy).

When I was at school, South African education was going through a phase when children were not taught formal grammar. The only reason I know anything about grammar is because I did Latin in high school. My son, who has spent much of his primary school career being taught about things like subjunctive tenses and gerunds, would probably envy my school career. There’s no way round it, grammar as taught in school can be dead boring. And once you’ve made it out of school, there’s always the awful chance you may encounter someone who corrects your grammar for you, as you speak. For most people, the mere thought of grammar is a complete turn-off.

Speech bubbles

Because grammar rules (and “rules”) are often used by those “in the know” as a cudgel to shame people or shut out voices, a lot of people have a negative perception of grammar. Picture: ilker, freeimages.com

But grammar is important. My job for many years consisted of editing the writing of others, and that sometimes involved correcting their grammar. They didn’t like it – but in the end, good relationships were forged around a central understanding: writers and editors are working together towards articles and books that communicate with clarity and elegance and beauty.

And grammar (in any language) is the bedrock on which communication is founded.
An interview by Andy Bechtel with Lisa McLendon, co-ordinator of the Bremner Editing Center at the University of Kansas and author of “The Perfect English Grammar Workbook: Simple Rules and Quizzes to Master Today’s English”, expresses this very clearly:

Q. In the book, you write that you prefer “grammar cheerleader” over “grammar cop.” What do you make of debates over grammar on social media and elsewhere?
A. I’m glad people are talking about language. Healthy debate is good, and anytime people (myself included) can learn more about language and how it works, it’s a good thing. Anytime people think about making writing more clear and accurate, it’s a good thing. Because grammar rules (and “rules”) are often used by those “in the know” as a cudgel to shame people or shut out voices, a lot of people have a negative perception of grammar. That’s why it needs a cheerleader instead of a cop.
But like it or not, we DO get judged by our language, especially online, where the vast majority of communication is written, and often that judgment will override any information someone is trying to convey or point someone is trying to make. Understanding grammar can help someone gain credibility and write authoritatively.

So tomorrow, March 4, I will be raising a glass to grammar and to being a grammar cheerleader.

What makes for a perfect paragraph?

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Enter key

Picture by Artur Cimoch, freeimages.com

Long ago, at school, there was probably an English lesson about how and where to break text into paragraphs.

As I remember it, the idea was that one thought meant one paragraph, like this in a story from the Guardian:

“The Gambia is in financial distress. The coffers are virtually empty. That is a state of fact,” Fatty said. “It has been confirmed by technicians in the ministry of finance and the Central Bank of the Gambia.”

There are two sentences there, but they both relate to the question of how much money may be missing in The Gambia.

Compare that to the same thought in the Daily Mail:

But amid growing controversy over the assurances offered to Jammeh to guarantee his departure, Barrow aide Mai Fatty said the new administration had discovered that millions had recently been stolen.

‘The coffers are largely empty,’ he told reporters in the Senegalese capital Dakar.

Here, the Mail is applying what seems to be the modern trend, particularly in online articles: the end of every single sentence is a sign to hit the enter key and make a paragraph.

That makes for easy, fast editing and writing, and there is nothing wrong with that.